Ferrovial - Annual Report 2012

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Purchasing management

In order to optimize the purchasing process, the Construction Division has unified purchasing procedures and supplier quality monitoring at a global level in those countries where it operates. The common principles and working methods allow treatment of key aspects that are uniform at company level, yet tailored to each country’s specific features. As a result, purchasing can be managed globally. Each country’s main purchases are known, and needs can be aggregated worldwide for the most important products and services. This ensures that all purchases are made in the best possible price conditions from suppliers that accept the technical, quality, social, environmental, etc. requirements, thus guaranteeing equal opportunities in the contracting process.

The procedures apply to all purchases (or leases) of products and services included in the Process Monitoring Plans / Quality Plans that call for specific environmental requirements, or those with a significant economic impact. The following is guaranteed in all cases:

  • Wide range of bidders.
  • Equal access to information and fair treatment of suppliers.
  • Justified concession process, with established approval levels based on competitiveness.
  • Strictly professional relationship with suppliers.
  • The procedure regulates the complete process, as indicated above.

Purchasing Policy classifies purchases into four categories for management purposes:

  1. Coordinated purchase management at international level: A list based on the Organizational Purchasing Procedure, which must be managed jointly by the site, the Purchases Department of the country in question and Ferrovial Agroman's Purchases Department.
  2. Centrally managed purchases (at company/country level): These are for products or services that are uniform across different projects, with a reduced number of suppliers in the market and a high purchase volume. They are managed centrally in each country to obtain the best conditions by negotiating large volumes.
  3. Purchases managed jointly between the Purchases Department and the corresponding country and project sites. Those that correspond to non-uniform products or services (different at each site) with a reduced number of suppliers in the market and a high purchasing volume: here the best conditions can be obtained by coordinated negotiation with the projects.
  4. Decentralized purchasing management: The rest of the purchases are managed directly with the project sites, with the support of the Purchases Department of the country in question, at the request of the project managers.

In all cases, the purchasing system guarantees that the purchases and services comply with requirements regarding quality, environmental performance, safety and prevention, and delivery times, in the best possible purchasing conditions.

The purchasing process is as follows:

  • Identification of purchasing needs and purchasing planning.
  • Request for bids.
  • Reception of bids, preparation of the comparative table, negotiation and selection of the best bid.
  • Award of the purchase, approval and permits.
  • Preparation of the order or contract.
  • Acceptance of materials and work carried out by subcontractors.
  • Invoicing and payments.
  • Supplier evaluation: monitoring of supplier quality.

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This is an electronic version of the 2012 Annual Report prepared by Ferrovial, S.A. for its stakeholders, which aims to be complete and accurate. The contents of this version can be checked by referring to the print version. A copy of the print version in PDF format is available to download on this web page